In response to the ongoing challenges schools face due to COVID-19, the Ohio General Assembly passed an amended version of House Bill 67. HB 67 includes language that allows juniors and seniors to use course grades in place of or in addition to test scores for the 2020-2021 school year to meet graduation requirements. Please review the policy documentation on ODE’s Career-Technical Education Assessment System webpage.

Once details are finalized WebXam will announce and provide data submission templates and grade submission deadlines for participating school districts. School districts must provide the required data during the allowed timeframe to ensure proper reporting. There will be no additional windows for reporting grades.

End-of-course assessments are a way to assess technical knowledge and skill attainment by the students. Teachers can analyze end-of-course assessment data to identify student performance gaps. After identification of student learning gaps, teachers can provide interventions and remediation to students to close the performance gaps. Documentation of technical attainment can allow teachers to better prepare, ultimately improving teacher effectiveness, which is beneficial to the student, the teacher, local programs, and to Ohio business and industry. Schools should post-test juniors and seniors first, and if the grade substitution is advantageous for the student for the 2020-2021 school year, districts may use the grade substitution option.

The Ohio Department of Education and WebXam are pleased to announce that WebXam tests now may be retaken in the same school year by graduating students after allowing for additional instruction time. This change enhances opportunities for students to demonstrate technical skills attainment for the purpose of graduation and report cards. The policy for WebXam same-year retakes includes:

• Graduating students may retake most WebXam tests once in their final school year;
• A retake must be scheduled at least 30 days after the original assessment was performed;
• Field tests may not be retaken due to the length of the tests and earlier closing of the field test window.

Additional information regarding WebXam can be found on the Career-Technical Education Assessment webpage or contact Matt Winkle.

COVID-19 has changed the way we conduct our daily lives, from shopping to work to education, including state testing of 150,000 students attending Ohio’s career-technical education centers.

CETE’s long-standing work with the Ohio Department of Education’s Office of Career-Technical Education (ODE-CTE), dating back to the 1980s, includes developing tests and administering them to students; first using paper assessments, and then through a sophisticated, online system. Usually, as schools complete end-of-course testing, those test scores are downloaded from WebXam^TM and then provided to the local districts for reporting back to the state Education Management Information System (EMIS) system. This process was interrupted by the pandemic and the subsequent stay-in-place order.

Social distancing prevented students from attending classes in-person and completing end-of-course testing. Career-technical education (CTE) courses require hands-on experiences, such as automotive repair or construction trades. With the dangers of the pandemic and shelter-in-place orders, the schools moved to online instruction and closed their facilities, which required innovation for reporting testing and grades.

Leah Amstutz heads ODE-CTE as the State Director.  After deliberations with CETE staff and with their partners at the Ohio Department of Higher Education (ODHE), the office announced the following updates for 2020. Course grades from local districts would be reported to WebXam™ and used instead of test scores for college credit where available and graduation in the coming years. For each course completed, students will have a letter grade or pass/fail indication. Student grades will be converted to percentages, using historical data maintained by CETE and EMIS. This process will allow for reporting at state and federal levels to operate similarly to how it has in years past.  In collaboration with ODE/ODHE and EMIS, the IT group of the CETE assessment program worked quickly to set up this reporting feature through WebXam^TM, allowing teachers and districts to upload student grading data. Also, CETE participated in ODE-hosted webinars to facilitate training for those responsible for inputting this data, ensuring that this change occurs smoothly.

Matt Winkle, Associate Director of ODE-CTE, noted that Richard Huggins, Senior Systems Manager at CETE, was a key member of this strategy. Winkle stated, “Richard has been an important part of our presentation team for the WebXam^TM alternative option in response to the COVID-19 school building closure. Richard is a true asset to the educational community, as he provides outstanding customer service and technical support to the Office of CTE and our stakeholders.”

Richard Huggins succinctly describes the impact of this endeavor, “In difficult times such as these, it is important that we respond as a community to our shared challenges in the spirit of collaboration.  WebXam^TM is proud to support all Career-Technical students, teachers, administrators and stakeholders in the state of Ohio by leveraging the strengths of our platform to meet the challenges we are faced with today and in the future.”

When things are uncertain and ever-changing, the quick thinking and flexibility of both CETE and ODE have allowed for collaboration that benefits both students and teachers. The result is also the strengthening of the long-term cooperation between ODE and CETE.

For more information, please visit the ODE website.