At July’s All Ohio ACTE Conference, WebXam team members Ruth Ann Falconer and Sean Hickey presented on best practices for preparing your students to the WebXam end-of-course assessments. Strategies discussed include thoroughly reviewing the latest course outlines from the Ohio Department of Education and Workforce, using the test blueprint from the WebXam “About the Tests” page to understand which content to emphasize, using WebXam pretests to assess initial student understanding, and using the Outcome Report in WebXam to plan instruction based on student test performance. 

Preparing Your Students for WebXam Assessments

WebXam team members Sean Hickey and Richard Huggins also presented upcoming improvements to the WebXam Platform as well as a look back at last academic year.

WebXam Update

Testing Windows

Fall Pretesting: 8/14/2024 – 10/4/2024
Field Testing: 10/14/2024 – 4/18/2025
Post-testing: 10/14/2024 – 5/30/2025
Winter Pretesting: 1/2/2025 – 1/31/2025

Important Dates

User’s Workshop (in-person and online): 10/4/2024
Target for Field Test Finalization: 5/5/2025
Target for end-of-year reports release: 6/13/2025

Thank you Career-Technical teachers, administrators and stakeholders that attended to WebXam Updates session at Ohio ACTE on July 26. We appreciate the opportunity to talk with you about the changes coming to WebXam for the coming year as well as to look back at last year.

The presentation slides may be downloaded here.

WebXam now supports allowing administrators to manage students, teachers and other administrators based on programs. WebXam also supports a custom role for District Testing Coordinators (DTCs). A district should have at least one DTC and may have as many as is needed. An administrator may serve as a DTC for many districts.

Programs have been initially populated using testing data from last school year, but will need updated by administrators and DTCs.

View documentation about programs in our revamped WebXam Documentation

Slides from upcoming presentations will be added soon.

If you need support or guidance, please contact WebXam Support

All field tests in the T9 and TA Transportation Pathways have been rescored. Final scores are available via WebXam Reports and new performance standards are set and available on the WebXam About the Tests Page.

Graduating students who have taken a field-tested assessment in the current academic year may retake the finalized assessment once between 5/8/2023 and 6/2/2023 if needed to meet graduation requirements. There is no 30-day remediation period for retaking field tests as part of this policy.

Please see the Ohio Department of Education’s Career Technical Education Career Tech Assessment System website for the full retake policy

The testing screen students see while being assessed is changing, a view of the new interface is available here.

The highlighted areas of the screen are as follows:

1. The test the student is taking and their current position in the test
2. The question (along with the scenario and image, if any)
3. The possible responses
4. Quick actions to move to the next or previous question and to mark the current question for later review
5. The gear allows access to additional options, such as a Dark Mode and an Emergency Exit, which logs the student out of WebXam in cases where testing cannot continue.
6. The Submit Test button to be selected when the student completes the test
7. Test Navigation allows the student to navigation to any question on the test with indicators about question status.  See the legend below for meanings.

WebXam is updating the testing screen to improve the reliability, responsiveness and usability of the tests for students.

Starting this year, students will no longer use passwords to access tests in WebXam.  Instead, Access Codes will be generated when test sessions are activated that will work only for that test session. Access Codes are 6-character letter number combinations.

Access Codes can be downloaded at the end of the test activation process as a CSV or as a PDF. They are also available via the Activations Report.

If a student is taking multiple tests on the same day, the Access Code will be the same for each test.

Access Codes are:

• NOT case sensitive. They are presented as uppercase for readability, but lowercase letters can be used.
• Simpler and shorter than passwords
• Active from one hour before a test session begins, to one hour after the activation window ends, outside of that time, the Access Code will not work.

WebXam is changing activation for the following reasons:

• Simplify login for students in testing situations
• Allow students to securely access accounts in non-testing situations
• Improve the security of WebXam