Author Archives: huggins.5@osu.edu

WebXam Updates – Ohio ACTE 2022

Thank you to Career-Technical teachers, administrators and stakeholders that attended to WebXam Updates session at Ohio ACTE on July 26. We appreciate the opportunity to talk with you about the changes coming to WebXam for the coming year as well as to look back at last year.

The presentation slides may be downloaded here.

WebXam Retake Policy Update

Assessment Recommendation

Each student who completes a VT, VP, or VN (FCS) course should participate in an end of course assessment (WebXam) as identified in the program and assessment matrix. Completion of a course is defined as a student who sits for 90% or more of the course and/or earns full or partial credit. Students who were unsuccessful in meeting the minimum proficient assessment score for a course in which the student is currently or had been enrolled may be provided an opportunity to retake.

Retake Policy

WebXam end-of-course assessments may be retaken in the same school year by any CTE student currently enrolled or previously enrolled in a course with a testing requirement. Students should be provided an opportunity to retest after allowing for additional instruction time. This enhances opportunities for students to demonstrate technical skills attainment for the purpose of graduation and report cards. The policy for WebXam same-year retakes includes:

  • Students may take an end-of-course test no more than twice per academic school year (each school year begins July 1 and ends June 30)
  • A retake must be scheduled at least 30 days after the original assessment was performed
  • Field tests may not be retaken due to the length of the tests and earlier closing of the field test window

Improvements to the Student Testing Experience

The testing screen students see while being assessed is changing, a view of the new interface is available here.

The highlighted areas of the screen are as follows:

  1. The test the student is taking and their current position in the test
  2. The question (along with the scenario and image, if any)
  3. The possible responses
  4. Quick actions to move to the next or previous question and to mark the current question for later review
  5. The gear allows access to additional options, such as a Dark Mode and an Emergency Exit, which logs the student out of WebXam in cases where testing cannot continue.
  6. The Submit Test button to be selected when the student completes the test
  7. Test Navigation allows the student to navigation to any question on the test with indicators about question status.  See the legend below for meanings.

WebXam is updating the testing screen to improve the reliability, responsiveness and usability of the tests for students.

Changes to Test Activation for 2022-2023

Starting this year, students will no longer use passwords to access tests in WebXam.  Instead, Access Codes will be generated when test sessions are activated that will work only for that test session. Access Codes are 6-character letter number combinations.

Access Codes can be downloaded at the end of the test activation process as a CSV or as a PDF. They are also available via the Activations Report.

If a student is taking multiple tests on the same day, the Access Code will be the same for each test.

Access Codes are:

  • NOT case sensitive. They are presented as uppercase for readability, but lowercase letters can be used.
  • Simpler and shorter than passwords
  • Active from one hour before a test session begins, to one hour after the activation window ends, outside of that time, the Access Code will not work.

WebXam is changing activation for the following reasons:

  • Simplify login for students in testing situations
  • Allow students to securely access accounts in non-testing situations
  • Improve the security of WebXam

WebXam Tests – Retake Policy Change

The Ohio Department of Education and WebXam are pleased to announce that WebXam tests now may be retaken in the same school year by graduating students after allowing for additional instruction time. This change enhances opportunities for students to demonstrate technical skills attainment for the purpose of graduation and report cards. The policy for WebXam same-year retakes includes:

  • Graduating students may retake most WebXam tests once in their final school year;
  • A retake must be scheduled at least 30 days after the original assessment was performed;
  • Field tests may not be retaken due to the length of the tests and earlier closing of the field test window.

Additional information regarding WebXam can be found on the Career-Technical Education Assessment webpage or contact Matt Winkle.