Please follow these WebXam best practices for security:
- WebXam accounts cannot be shared for any reason. If an account is no longer being used, district staff should submit a request for access to be removed.
- Always access WebXam from a secured computer, and log out when finished.
- Devices accessing WebXam must be managed by district IT staff using best security practices to prevent viruses, spyware, key-logging software, screen-capture software, or any other software that could be used to compromise the security of test items.
- School districts are required to select district and building test coordinators. Test coordinators are responsible for ensuring that all test administrators and monitors are thoroughly trained and that all policies, procedures, and schedules are followed. It is strongly suggested that a single test coordinator oversee testing for a Career-Technical Planning District (CTPD) to facilitate communications with WebXam staff.
- Test administrators must be school employees who hold a license/certificate/permit issued by the Ohio Department of Education.
- Testing must be done in district approved proctored locations and may not have material available that would provide assistance to students, such as wall posters with subject matter.
- In general, during the administration of a test, students are not permitted to use reference materials, resources, or devices of any kind. Four exceptions to this rule are the use of
- a four-function calculator.
- scratch paper for calculations or working out problems.
- Students taking an End-of-Course Test in the Construction Technologies may use a National Electrical Code (NEC) book or Quick-Card for courses that include content on electrical wiring.
- tools or devices by a student whose IEP or 504 Plan specifies in writing such allowable accommodations.
- BYOD Policy: While WebXam staff understands that local school districts and CTPD may allowstudents to bring their own devices for instruction and other educational activities, it is NOT permitted to use personal devices (tablets, netbooks, smartphones, etc.) to take Ohio CTE tests. If the district owns the device, and if students do not have administrative rights on the machine, then a tablet may be used for testing.
- Cell phones and smartphones are not permitted for Ohio CTE testing. The size of the screen and device produces difficulty for proctoring. Also, graphics and supporting material will not display effectively on a small screen, impairing the score.
- If a student attends a virtual school and takes classes online, the student must come to a school- approved testing center to take Ohio CTE tests. The student must be observed by a qualified proctor as described earlier in this document.
- Assistive screen reader technology is allowed for students with the appropriate IEP. The following restrictions apply:
- Headphones must be used.
- The proctor must ensure that test items cannot be heard by anyone besides the test taker.
- Only students with the appropriate IEP can have items read aloud.
- If a school chooses not to make use of this technology, students can still be read to by a qualified reader as described elsewhere in this document.