WebXam provides tools for authorized users to create new user accounts. To create a new user account a “New” menu option is available under each user type listed in the menu in the WebXam sidebar. Different users will see different options based on their account type and permissions. Administrator accounts can create all account types including additional administrator accounts. Teacher accounts can create student accounts (secondary and adult students) or assessor accounts. When using the “Account Type” > “New” menu option, WebXam provides a form to collect the required information to create the new account type.
Manual account creation process:
- Login to the WebXam home page (https://www.webxam.org).
- Click the account type menu option in the left navigation bar (e.g., “Administrator”, “Teacher”, “Secondary Student”).
- Click the “New” button.
- Enter the information for the user in the form.
- Click the “Create User” button at the bottom of the page.
Special Circumstances:
- Teacher accounts can only be created by an administrator account.
- Student accounts must be assigned to a teacher account that already exists or the account creation process will show an error.
Adding a Student
There are two ways student accounts can be added to WebXam, manual entry or a file upload. Uploading student roster data annually using a file upload is WebXam’s recommended process for student account creation. District Test Coordinators and Administrators can upload student roster data using the “Secondary Student” > “Upload” menu.
Roster file uploads should include all students enrolled in the district’s CTE or FCS programs.
- School districts should use the State Student Identifier (SSID), the unique identifier for each student when rostering student accounts. Using the SSID facilitates the district’s ability to load student results data into the EMIS system after testing.
- Rostering students every year or more with a file upload ensures the student data is up-to-date and accurate. Roster uploads help to ensure student grade level, assigned teacher, etc. are set correctly.
- Roster uploads can be uploaded as frequently as needed. WebXam uses the SSID provided in the roster file to find the appropriate account and update the account information. If no matching account is found a new account is created and the data is populated.
The second method for student account creation is for a teacher or administrator to use the student account creation form on the WebXam website to enter students. This manual method works well for adding a small number of accounts but also can cause data errors due to incorrect information being provided or data keying errors.
Before adding a student to WebXam manually, make sure an existing account for the student does not already exist by searching the student list using the student’s SSID.